COMPTROLLERPersonnel/PayrollRecruitment, Selection & Employment
2.1 AuthorizationThe request to hire a new employee or replace one who has terminated or retired is made by completing the appropriate portion of an Employee Request Form The Employee Request Form must be accompanied by a detailed updated job description in standard University format. The search process may begin when the supervisor is notified by the Employment and Benefits Office that the employee request has been approved. 2.2 AdvertisingThe Employment and Benefits Office will post employment opportunities in its office and on the RSU web site. If an external search is deemed necessary, the Employment and Benefits Office will post the position as appropriate. If requested by the department, the advertisements will be placed in special publications or area specific (state or national) publications. The department will be responsible for the cost of these advertisements. 2.4 Selection2.3.1 Direct Appointment Direct appointments can be made with the approval of the President. This policy provides operational efficiency, equitable consideration, and opportunity for qualified employees to fill vacant positions at Rogers State University. Direct appointments will be used when the field of eligible internal candidates is known, when a current employee has been effectively performing higher level duties for an extended period of time, or when the direct appointment is considered to be in the best interests of Rogers State University. 2.3.2 Employment Testing Federal regulations require that employee selection testing, if prescribed by a department or the Employment and Benefits Office, be validated to show a direct relationship between test results and job performance. Employment tests are not to be used until they have been approved by the Employment and Benefits Office. 2.3.3 Selection Committee In the ongoing effort to attract and employ quality individuals, the University may decide to form selection committees to facilitate the hiring process. 2.3.4 Recruitment Record All resumes should be mailed to the Employment and Benefits Office which, in turn, will forward a copy of the resume and a Recruitment Record Form 2.4 EmploymentAfter verifying that University policy has been followed in the selection process, the applicable department will complete the appropriate sections of the Employee Transaction Form The candidate must then complete the official employment process in the Employment and Benefits Office. It is the responsibility of the supervisor to ensure the Employee Transaction Form is fully executed and the employment process has been completed before an individual in his or her area begins employment. 2.5 Conditions of EmploymentThe following forms must be completed and on file in the Employment and Benefits Office before the individual is authorized to begin employment. Other forms may be required in addition to those listed below. It is the supervisor’s responsibility to ensure that each new employee has completed the employment process in the Employment and Benefits Office. 2.5.1 Forms
2.5.2 Health Statement Depending on the requirements of a particular position, the University may request a physical, psychological, or psychiatric examination from an applicant for employment when a job offer is extended. The cost for the examination will be paid by the University. Compliance with a request and completion of the exam with results meeting or exceeding the requirement for the position will be a condition of employment. If the examination shows that the individual is unable to perform the essential job duties, with or without reasonable accommodation, the job offer may be withdrawn. 2.5.3 Background Check The University reserves the right to make offers for certain positions contingent upon the completion of a background check. The background check may include criminal, and/or sexual offender, and/or motor vehicle records using OSBI and FBI criminal history reporting information. The individual must provide authorization for the background check by completing a release form. The results of the background check will be revealed to the employer only as “approved” or “not approved.” The information will be kept confidential and separately from the application and will not be used except in cases of a job offer. If the background check results show “not approved,” the job offer may be withdrawn. 2.6 Follow-Up LettersThe Employment and Benefits Office is responsible for sending letters to unsuccessful applicants to notify them that the position has been filled. |
and routing the request through administrative approval channels.
to the applicable department. The department should complete this form for all individuals interviewed and return it to the Employment and Benefits Office as soon as the successful candidate is selected.